Vital records--about 5% to 7% of the organization's total volume--are the most important that an organization creates and must maintain in safety. Why? Because they are critical to reconstruct the organization's business in case of disaster. Among vital records are accounts payable/receivable, contracts, licenses, annual reports, payroll registers). IMA can quickly identify vital records for protection.
Archival records represent the history and development of the organization. The volume of archival records is only 3%-5% of the total volume. Records of archival quality typically come from upper-level and executive offices. Archival records include those that preserve organizational history and policy background.
Records preservation is an increasingly critical element in records management. As they become the preferred medium, digital records must be created and stored in keeping with preservation issues. In a fire, digital records deteriorate much quicker than paper; chemical and biological assaults on digital records can cause files to be irretrievable; for data integrity, climate control is more important for digital records than for paper. IMA can bring you a depth of knowledge in preservation.