Knox County (Tennessee)
Competitively awarded contract for records management needs assessment and action plan development for the 85 fee offices, courts, elected officials of Knox County at the direction of County Executive. Assessed needs and problems, provided detailed action plan; undertook schematic design for major renovation of space for large records center; made recommendations on equipment (e.g., shelving, microfilming, shredding, vaulting); performed staffing needs projection; wrote successful development grant proposal ($80,000) to U.S. National Historical Publications and Records Commission (NHPRC), Washington, DC, to initiate program. This program is explicitly identified by the Tennessee State Library and Archives as the model for local governments in Tennessee.
Records management needs assessment for offices and courts of Sevier County Government, with special emphasis on the information management practices of the County Executive’s office. Survey of fee offices, courts, elected officials. Report primary areas of need: inactive records, storage conditions, records disposition practices, identification of archival records, vital records, and those needing microfilming or electronic imaging. Findings and recommendations in this report are to be shared by the County Technical Advisory Service (Institute for Public Service, University of Tennessee) with officials in 94 other counties as a demonstration of how information management problems can benefit from records and information management solutions and practices.
Complete program review of the Metro Archives program for Library System and Metro Council, making suggestions for near- and longer-term improvements needed for adequate functioning of the program. Examined a variety of issues, including physical facilities and location, issues related to administrative affiliation and the need for better communication among three groups: Archives staff, Records Management staff, and all offices in Metro Government. Relationships of these groups with the records management program discussed. Report presented to Library’s board of trustees.
Roane County Tennessee
Engaged to perform a records management needs assessment for fourteen county offices in Roane Co. and to identify those records series of historical value which were candidates for preservation microfilming. Recommendations were made for environmental and facilities’ adaptations and renovations. Analysis was followed by identifying appropriate service bureaus for microfilm processing. Suggestions were made as to film-based imaging technologies sold by a variety of vendors.
Knoxville Utilities Board
Accepted a bid for a project from East Tennessee's larges utility (gas, water, electric) with a 400,000 market. An inventory produced data for analysis. This led to records retention research and recommendations. Policies and procedures for areas such as records retention and destruction were developed.
Oak Ridge Schools
Oak Ridge, Tennessee
Identified issues in records management needing attention by fifty-five year old public-school system in historic Oak Ride, Tennessee. Provided action plans to resolve these problems. Analysis and recommendations included: concerns related to conditions and environment for storage and use of active and inactive records; records security; need for records retention guidelines and auditing of their use; records destruction authorization practices; uses of appropriate information technologies.
Cumberland Gap National Historical Park
Phase I of a multiyear project. Phase I was the domain addressed by Information Management Associates. Archival material was to be accessioned, cleaned, and arranged for cataloging by the Automated National Cataloging System.
Some 30 linear feet cleaned, weeded of duplicates, put in order for later cataloging and scanning and microfilming. IMA staff undertook the foundational work to support the longer term cataloguing phase.