Government
Knox County (Tennessee)
Government
Knoxville, Tennessee
Competitively awarded contract for records
management needs
assessment and action plan development for the 85
fee offices,
courts, elected officials of Knox County at the
direction
of County Executive. Assessed needs and problems,
provided
detailed action plan; undertook schematic design for
major
renovation of space for large records center; made
recommendations
on equipment (e.g., shelving, microfilming,
shredding, vaulting);
performed staffing needs projection; wrote
successful development
grant proposal ($80,000) to U.S. National Historical
Publications
and Records Commission (NHPRC), Washington, DC, to
initiate
program. This program is explicitly identified by
the Tennessee
State Library and Archives as the model for local
governments
in Tennessee.
Sevier County
(Tennessee)
Government
Sevierville, Tennessee
Records management needs assessment for offices and
courts
of Sevier County Government, with special emphasis
on the
information management practices of the County
Executive’s
office. Survey of fee offices, courts, elected
officials.
Report primary areas of need: inactive records,
storage conditions,
records disposition practices, identification of
archival
records, vital records, and those needing
microfilming or
electronic imaging. Findings and recommendations in
this report
are to be shared by the County Technical Advisory
Service
(Institute for Public Service, University of
Tennessee) with
officials in 94 other counties as a demonstration of
how information
management problems can benefit from records and
information
management solutions and practices.
Metro Archives
Nashville/Metro
Government
Nashville, Tennessee
Complete program review of the Metro Archives
program for
Library System and Metro Council, making suggestions
for near-
and longer-term improvements needed for adequate
functioning
of the program. Examined a variety of issues,
including physical
facilities and location, issues related to
administrative
affiliation and the need for better communication
among three
groups: Archives staff, Records Management staff,
and all
offices in Metro Government. Relationships of these
groups
with the records management program discussed.
Report presented
to Library’s board of trustees.
Roane County Tennessee
Government
Kingston, Tennessee
Engaged to perform a records management needs
assessment for
fourteen county offices in Roane Co. and to identify
those
records series of historical value which were
candidates for
preservation microfilming. Recommendations were made
for environmental
and facilities’ adaptations and renovations.
Analysis
was followed by identifying appropriate service
bureaus for
microfilm processing. Suggestions were made as to
film-based
imaging technologies sold by a variety of vendors.
Knoxville Utilities Board
Knoxville, Tennessee
Accepted a bid for a project from East Tennessee's larges utility (gas, water, electric) with a 400,000 market. An inventory produced data for analysis. This led to records retention research and recommendations. Policies and procedures for areas such as records retention and destruction were developed.
Oak Ridge Schools
Oak Ridge, Tennessee
Identified issues in records management needing attention
by fifty-five year old public-school system in
historic Oak
Ride, Tennessee. Provided action plans to resolve
these problems.
Analysis and recommendations included: concerns
related to
conditions and environment for storage and use of
active and
inactive records; records security; need for records
retention
guidelines and auditing of their use; records
destruction
authorization practices; uses of appropriate
information technologies.
Cumberland Gap National Historical Park
Middlesboro, KY
Phase I of a multiyear project. Phase I was the domain addressed by Information Management Associates. Archival material was to be accessioned, cleaned, and arranged for cataloging by the Automated National Cataloging System.
Some 30 linear feet cleaned, weeded of duplicates, put in order for later cataloging and scanning and microfilming. IMA staff undertook the foundational work to support the longer term cataloguing phase.
